Student Affairs Office Assistant

The Student Affairs Office Assistant will be responsible for completing various duties in the Office of Student Affairs. This will include assistance to the Executive Assistant of the Vice President for Student Affairs and Interim Director of Student Relations. Assistance is also extended at times to the Interim VP for Student Affairs/Title IX Coordinator.

Supervisors Name & Title	Jordan Withers, Interim Director for Student Relations
Student Job Title	Student Affairs Office Assistant
Department	Student Affairs
Position Funding	Federal Work-Study Eligibility Required
Number of Student Positions	1
Job Category	Student employee
Job Level & Compensation/Wage	$13.20 per hour (Level 1)
Job Location	On-campus, in-person
Job Duration	Academic Year
Type of work schedule	Flexible; hours are assigned based on availability between 8:00 AM – 5:00 PM accommodating course schedules.
Estimated numbers of hours per week	Varies; based on Work-Study eligibility and office needs.
Promotional-focused position summary:	Join the Student Affairs team at Eastern Oregon University as an Office Assistant! This position provides a fantastic opportunity to develop professional skills while supporting the vital functions of the Student Affairs Office. As an Office Assistant, you will engage with a diverse community, handle a variety of administrative tasks, and support special projects. This role offers a flexible schedule that fits around your classes, making it an excellent opportunity for students eligible for Federal Work-Study to gain valuable work experience in a supportive and dynamic environment.
Experiential Leaning:	As a Student Affairs Office Assistant, you will gain hands-on experience in office administration and event planning. You will enhance your skills in handling general office reception, processing appointments, managing office supplies, and assisting with special projects. This role allows you to apply theoretical knowledge from your studies to practical tasks, providing a deeper understanding of university administrative functions and improving your problem-solving abilities.
Professional Development:	This position offers numerous professional development opportunities, including job-specific training provided by the Student Affairs Office and participation in University-wide training events. You will develop essential skills in communication, organization, and customer service by interacting with students, faculty, and staff. Additionally, you will have access to career exploration activities via Career Services, multicultural-sponsored training activities and events, and resume reviews with Career Services and/or WorkSource Oregon. These experiences will prepare you for future career opportunities by enhancing your professionalism and understanding of administrative processes.
Summary of Job Duties/Responsibilities/Essential Functions:	The Student Affairs Office Assistant supports various functions in the Office of Student Affairs. This role assists the Executive Assistant to the Vice President for Student Affairs and the Interim Director of Student Relations, focusing on professional growth and knowledge relevant to the student’s professional/personal pursuits. – General office reception including fielding and directing phone calls, providing customer service, and possessing knowledge of EOU departments and resources. – Handle general office productivity tasks like making scans, using Google Drive/Microsoft Office, archiving paperwork, processing, and appointment scheduling. – Deliver mail and packages to on-campus departments. – Maintain the office environment by cleaning, organizing, and taking inventory. – Assist in problem-solving student concerns or community questions. – Perform data entry into software programs and research. – Support special projects within Student Affairs, such as taking meeting minutes, helping plan events, and volunteering at events.
Minimum Qualifications:	– Federal Work-Study Eligibility Required
Preferred Qualifications:	– Experience in office administration or customer service. – Strong organizational and communication skills.
Desired Knowledge, Skills & Abilities:	– Communication Skills: Excellent verbal and written communication abilities. – Organizational Skills: Proficient in managing multiple tasks and maintaining order. – Technical Skills: Competence in using office software and performing data entry. – Interpersonal Skills: Effective at providing customer service and handling inquiries.
Required Application Material:	Resume Intro/Cover Letter
Send Application Materials To:	Jordan Withers, Interim Director for Student Relations
Job Opening Date:
Job Closing Date:
First Day of Application Review:
Estimated Start Date:
Special Message	Eastern Oregon University is an EEO Employer and welcome applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Position Description	https://www.eou.edu/career/files/2024/06/Student-Affairs-Office-Assistant.pdf