Human Resources Office Assistant

Join the Human Resources team at Eastern Oregon University as a Human Resources Office Assistant! This role is crucial for maintaining employee records, assisting with the transition to electronic forms and files, and supporting various HR functions. You will work closely with the HR team to complete everyday functions within the office, ensuring compliance with federal and state laws. If you are detail-oriented, organized, and have strong communication skills, this position offers a valuable opportunity to gain hands-on experience in human resources management.

Supervisors Name & Title	Jacque Naegle, Assistant HR Director/Benefit Manager
Student Job Title	Human Resources Office Assistant
Department	Human Resources
Position Funding	Department-funded position
Number of Student Positions	1
Job Category	Student employee
Job Level & Compensation/Wage	$13.20 – $14.20 per hour, DOE (Depending on Experience)
Job Location	On-campus, in-person
Job Duration	Academic year with the possibility of summer employment depending on departmental needs
Type of work schedule	Part-time; office hours are from 8 AM to 5 PM, Monday through Friday. Specific working hours are flexible based on the student’s class schedule but are primarily within this timeframe.
Estimated numbers of hours per week	10-15 hours depending on departmental needs and the student’s availability
Experiential Leaning:	As a Human Resources Office Assistant, you will gain practical experience in managing HR records, supporting the transition to electronic systems, and performing data integrity checks. This role provides an excellent opportunity to apply theoretical knowledge from your studies to real-world administrative tasks, enhancing your understanding of human resources practices and record management.
Professional Development:	This position offers numerous professional development opportunities. You will receive job-specific training provided by the Human Resources Department and participate in University-wide training events. Additionally, you will have access to multicultural-sponsored training activities, career exploration activities via Career Services, and resume reviews with Career Services and/or WorkSource Oregon. These experiences will help you build professional competencies such as communication, confidentiality management, and administrative support, preparing you for diverse career paths in HR and related fields.
Summary of Job Duties/Responsibilities/Essential Functions:	– Assist in the creation and management of personnel files, ensuring they contain necessary documentation for salary, benefits, and performance evaluations. – Support the transition to 100% electronic forms and files, learning and managing various software programs used by the department. – Scan and categorize paper documents, ensuring they are added to the correct digital storage locations. – Use the Banner system to update and maintain key employment information required for state and federal reports. – Perform regular data integrity checks to ensure all employee information is accurate and up-to-date. – Participate in special projects as assigned, requiring creative data collection and reporting. – Manage responsibilities that are solely assigned to this position, ensuring regular updates and accuracy.
Minimum Qualifications:	– Knowledge of Excel and Word is required. – Banner knowledge would be a plus.
Preferred Qualifications:	– Experience in office settings, particularly with a focus on customer service or administrative tasks. – Strong familiarity with handling confidential information and understanding of privacy laws.
Desired Knowledge, Skills & Abilities:	– Exceptional organizational and time management skills. – Ability to work independently and follow up on tasks without direct supervision. – Strong problem-solving skills and the ability to navigate various software and database systems.
Required Application Material:	– Resume – Intro/Cover Letter
Send Application Materials To:	Jacque Naegle, Assistant HR Director/Benefit Manager
Job Opening Date:
Job Closing Date:
First Day of Application Review:
Estimated Start Date:
Special Message	Eastern Oregon University is an EEO Employer and welcome applications from women, members of historically underrepresented minority groups, US Veterans, and persons with disabilities. EOU is committed to providing equal opportunity in its recruitment, admissions, educational programs, activities and employment without illegal discrimination on the basis of age, color, disability, national origin, race, marital status, religion, sex, sexual orientation, gender identity, gender expression or any status as protected by state or federal law.
Position Description	https://www.eou.edu/career/files/2024/06/Human-Resources-Office-Assistant.pdf