Supervisor Steps for Employing a Student

Step 1: Preparing a Student Job Description, Hiring Criteria & Interview Questions

Create/edit a job description that incorporates all the categories provided to you in this guide. All requested information in the job description appears at different steps of the hiring process.
Save EOU Student Employment Job Description Template in a Word document for future use
Save each EOU student job description in a Word document for future editing
Determine and document your hiring criteria (required for posting)
Draft your interview questions based on the hiring criteria (finalize them after posting)
Request help from Career Services if you get stuck or frustrated – email careers@eou.eud

On the EOU website, go to Career Services homepage and click on the “Mounties Work” tab. Located under the Supervisor Resources, click on “Post an On-Campus Student Employment Position” button
Complete the Laserfiche Student Employment Posting Request form
The Career Development Coordinator will review and post the position found under the “Student Resources” by clicking on the “Apply for On-Campus Student Employment Positions” button
Student applicants will contact you via email with the requested application materials and you provide ‘next step’ communication to them

Create a timeline and messaging for your search including a review-of-applicants and interviewing schedule for your student applicants
Using your hiring criteria, rate your applicants and select for interviews
Schedule the interviews (do not interview alone) and use your hiring criteria-related questions
Document the applicant’s responses and your comments/notes – file them
Document your final selection using your hiring criteria as a framework – file
Officially offer the position to the selected applicants and communicate to the non selected applicants

Start the process of hiring by getting the student electronically entered into our Web Time Entry system by setting up the timesheet. Within the electronic EOU Student Employee Management system, click on the Hire New Students Employee button and submit the EOU Student Employee Hire New Student form. Link
Student and supervisor set up timesheet submission and approval schedule with calendar notifications; EOU pay period for students goes from the 15th to the 14th of each month

Onboarding & continuous training activities/schedule
Regularly scheduled check-ins focused on: 1) performance feedback, 2) evaluating needs for training/professional development, and 3) progress toward achieving learning outcomes
Once-a-Quarter Mounties Work & GROW Performance Evaluation

Follow procedures for concluding the student’s employment, ensuring all evaluations are completed.