Supervisor Steps for Employing a Student

Step 1: Preparing a Student Job Description

We will collaborate to create a job posting based on the position description
After the supervisor reviews and approves the posting, the position will be posted on our physical and online job board
Student applicants will contact you via email with the requested application materials, and you will provide them with ‘next step’ communication
Draft your interview questions based on the hiring criteria and finalize them after the posting is live.

Create a timeline and messaging for your search including a review-of-applicants and interviewing schedule for your student applicants
Using your hiring criteria, rate your applicants and select for interviews
Schedule the interviews (do not interview alone) and use your hiring criteria-related questions
Document the applicant’s responses and your comments/notes – file them
Document your final selection using your hiring criteria as a framework – file
Officially offer the position to the selected applicants and communicate to the non selected applicants

Start the process of hiring by getting the student electronically entered into our Web Time Entry system by setting up the timesheet. Within the electronic EOU Student Employee Management system, click on the Hire New Students Employee button and submit the EOU Student Employee Hire New Student form. Link
Student and supervisor set up timesheet submission and approval schedule with calendar notifications; EOU pay period for students goes from the 15th to the 14th of each month

Onboarding & continuous training activities/schedule
Regularly scheduled check-ins focused on: 1) performance feedback, 2) evaluating needs for training/professional development, and 3) progress toward achieving learning outcomes

Follow procedures for concluding the student’s employment, ensuring all evaluations are completed.