EPCC Forms and Directions

Send completed forms to Angie Adams at aadams@eou.edu

To download the EPCC forms, download the document as a PDF (The form is a fillable PDF which allows you to digitally fill out and print the form with ease).
To download Google Word Documents, click on the desired link below. Once the document has appeared on your screen, click the “file” tab in the upper right-hand corner, scroll down to “download as” and select which format you would like the document downloaded to.
Department and Dean signature required before submitting to EPCC.
Submission of proposed curricular changes to EPCC must be turned in TEN BUSINESS days before a scheduled meeting.

Proposing a new course

Course Action form
Syllabus form
If the new course is intended to be Gen Ed, you also need to complete a Gen Ed (GEC) form. The syllabus needs to also link Gen Ed outcomes to course assignments.
If the new course is intended to be UWR or DPD, you need to complete a UWR Form and/or DPD Form indicating which assignments fulfill the requirements for those categories.

Changing a course

Current courses are found on the catalog page Course Descriptions

[Number, title, credit and/or content]

What is needed:

Course Action form
Syllabus -Current and revised w/track changes
Syllabus – Revised clean copy
If the course is Gen Ed, you also need to complete Gen Ed paperwork (GEC form) to indicate how the revised course meets the Gen Ed requirements.
Recommendation to keep or delete current course number (this information is needed for record keeping).

[Small change in a catalog description]

If you are proposing a small change in the description wording, the change can be submitted during catalog updates.

[Changing a pre-requisite]

Pre-Requisite Change Request Form (submitted by the deans office)

[Deleting a course from the catalog]

Course Action form
Be mindful about notifying all programs that could potentially be affected by the deletion.

Proposing a new program

[A new minor or certificate]

What is needed:

Program Action Form
Course Action form and Syllabus – if new courses are needed
Minor checksheet template (can adjust this template for certificates)
Marketing Brochure

[A new major or degree – Approval process can take up to 18 months]

What is needed:

Program Action Form
Checksheet (new template)
Course Action form and Syllabus – if new courses are needed
Board Summary Sheet
HECC – New Academic Program
Budget Form
Marketing Brochure
Program Summary of Requested Curricular Action

[New Graduate Program Proposal – Approval process can take up to 18 months]

What is needed:

Changing a current program

Current checksheets are found on the catalog website 2024-2025 Academic Program Checksheets

Program Action Form
Checksheet template – Revised w/track changes (use current 2024-2025 Academic Program Checksheets – contact the registrar if you need assistance esharrratt@eou.edu)
Marketing Brochure (if needed)

Deleting/Suspending an Existing Program

Program Action Form
Teach Out Plan

Existing Program -New Location –Approval process can take up to 18 months

Resources:

For General Education Course Action GEC Criteria | GEC Sample

For University Writing Requirement Course Action: Webpage

For Difference, Power, Discrimination Course Action: DPD Requirement | DPD Rubric | DPD Sample

Syllabus: Syllabus Sample

Higher Education Coordinating Commission Reference Documents

Process and Forms

Public Institutions seeking program approval should download and utilize these documents to provide policy, guidance and format for the review and program approval processes. Policy and Guidelines for New Program Proposals