EPCC Forms and Directions
*Send completed forms to Angie Adams at aadams@eou.edu*
- To download the EPCC forms, download the document as a PDF (The form is a fillable PDF which allows you to digitally fill out and print the form with ease).
- To download Google Word Documents, click on the desired link below. Once the document has appeared on your screen, click the “file” tab in the upper right-hand corner, scroll down to “download as” and select which format you would like the document downloaded to.
- Department and Dean signature required before submitting to EPCC.
- Submission of proposed curricular changes to EPCC must be turned in TEN BUSINESS days before a scheduled meeting.
Proposing a new course
- Course Action form
- Syllabus form
- If the new course is intended to be Gen Ed, you also need to complete a Gen Ed (GEC) form. The syllabus needs to also link Gen Ed outcomes to course assignments.
- If the new course is intended to be UWR or DPD, you need to complete a UWR Form and/or DPD Form indicating which assignments fulfill the requirements for those categories.
Changing a course
Current courses are found on the catalog page Course Descriptions
[Number, title, credit and/or content]
What is needed:
- Course Action form
- Syllabus -Current and revised w/track changes
- Syllabus – Revised clean copy
- If the course is Gen Ed, you also need to complete Gen Ed paperwork (GEC form) to indicate how the revised course meets the Gen Ed requirements.
- Recommendation to keep or delete current course number (this information is needed for record keeping).
[Small change in a catalog description]
If you are proposing a small change in the description wording, the change can be submitted during catalog updates.
[Changing a pre-requisite]
Pre-Requisite Change Request Form (submitted by the deans office)
[Deleting a course from the catalog]
- Course Action form
- Be mindful about notifying all programs that could potentially be affected by the deletion.
Proposing a new program
[A new minor or certificate]
What is needed:
- Program Action Form
- Course Action form and Syllabus – if new courses are needed
- Minor checksheet template (can adjust this template for certificates)
- New certificates go through ASA, the EOU Board and NWCCU for approval (newer requirement)
- Marketing Brochure
[A new major or degree – Approval process can take up to 18 months]
What is needed:
- Program Action Form
- Checksheet (new template)
- Course Action form and Syllabus – if new courses are needed
- Board Summary Sheet
- HECC – New Academic Program
- Budget Form
- Marketing Brochure
- Program Summary of Requested Curricular Action
[New Graduate Program Proposal – Approval process can take up to 18 months]
Changing a current program
Current checksheets are found on the catalog website 2024-2025 Academic Program Checksheets
- Program Action Form
- Use the current checksheet from the 2024-2025 Academic Program Checksheets page.
- find the checksheet you want to make changes to and select the print icon in the top right corner
- from the print screen highlight all the content and select Ctrl C to save it.
- Open a word doc and select Ctrl V to paste the saved checksheet into the word doc where you can make track changes or color the items to remove in red and the new items in green. Here is an example (EPCC minor change checksheet example)
- contact the deans office or the registrar if you need assistance (esharrratt@eou.edu)
- Marketing Brochure (if needed)
Deleting/Suspending an Existing Program
- Program Action Form
- Teach Out Plan
Existing Program -New Location –Approval process can take up to 18 months
Resources:
For General Education Course Action GEC Criteria | GEC Sample
For University Writing Requirement Course Action: Webpage
For Difference, Power, Discrimination Course Action: DPD Requirement | DPD Rubric | DPD Sample
Syllabus: Syllabus Sample
Higher Education Coordinating Commission Reference Documents
Process and Forms
Public Institutions seeking program approval should download and utilize these documents to provide policy, guidance and format for the review and program approval processes. Policy and Guidelines for New Program Proposals