SAP Policy

Satisfactory Academic Progress

Eastern Oregon University is required to have policies for measuring satisfactory academic progress (SAP) for students to be eligible for Title IV federal financial aid. While academic standing requirements are set by the Academic Standards Committee for academics, the financial aid standards for SAP requirements are different. A student must meet the requirements of the financial aid satisfactory academic progress policy in order to be eligible for federal, state, and institutional financial aid.

Students who receive financial aid while attending Eastern Oregon University are required to make progress toward their degree programs. Grades that count as credit hours completed are: A, B, C, D, and S. Grades that do not count towards credit are F, K, U, I, X, and W. We review students’ progress at the end of each term once grades have posted. Remedial coursework are not eligible for federal financial aid and will not be counted toward eligible credits for financial aid purposes. All courses counted toward federal financial aid will be counted toward pace of completion, which includes incompletes, repetitions, transfer credits, change in majors, additional degrees, English as a second language (ESL), and remedial courses (except MATH 040).

Satisfactory Academic Progress is measured on 3 separate components:

1 . Grade Point Average (GPA) : Qualitative Requirement – Students must have a
minimum term GPA of 2.0 each term, and cumulatively in order to make progress. Details of grades that count toward GPA can be found in the EOU Academic Catalog.

2. Completion Rate/PACE: Quantitative Requirement – Students must be completing at least 67% of all attempted coursework (including credits transferred in from other colleges). Pace is determined by dividing your TOTAL EARNED CREDIT HOURS/TOTAL ATTEMPTED CREDIT HOURS. For example, 90 earned credit hours/100 attempted credit hours = 90%.

To have your PACE % Calculated : Click here to use the Calculator

3. Maximum Timeframe – Students have 150% of the published time it takes to receive a degree to complete the degree and remain eligible for federal financial aid. For example, a typical bachelor’s degree at Eastern Oregon University requires 180 credits to complete. To remain within the maximum timeframe requirement, a student would need to complete their degree within 270 credit hours (180cr x 150% = 270cr). Students approaching maximum timeframe limits may receive multiple timed-out warnings before a revoke status is received.

Students that fail to meet any of the above SAP requirements after grades post each term will have a SAP status of:

• WARNING – One term of not making Satisfactory Academic Progress.
  • This is a warning only; no holds will be placed on financial aid.
• REVOKE – Second consecutive term (including terms that were transferred in from another school) of not making Satisfactory Academic Progress.
  • Financial aid will be revoked. Until an appeal has been submitted and approved, financial aid will be placed on hold.
• PROBATION – Status after an appeal has been successfully appealed.
  • Financial aid eligibility has been provisionally reinstated.  Successfully making progress while on probation will usually result in a satisfactory standing the next term, but it could take several terms on probation before meeting the cumulative requirements for SAP and being removed from probation.
  • FRWARN – A probationary state given to new students on a case-by-case basis who are failing cumulatively, but had a successful term at the point SAP was reviewed, and are increasing the cumulative state.
  • SPPROB – A probationary state given to students who were previously revoked and successfully appealed, and are increasing the deficient, cumulative state.

How am I notified?
Satisfactory Academic Progress is monitored at the end of each term. Students will receive an email sent to their EOU email address if they have been placed on Warning or Revoke status. All students that have been placed in a “Revoked” status will also receive communication to their active mailing address.

Your Satisfactory Academic Progress status can also be seen in Mountie Hub. You can access your financial aid satisfactory academic progress status anytime by following the links in Mountie Hub under the Financial Aid – My Eligibility – Academic Progress path.

How can I appeal?
Students that have been placed in a revoke status have the ability to file an appeal. First appeals are reviewed by the Financial Aid Director and/or Asst. Financial Aid Director. Students who have had more than one appeal must include a complete academic plan which will be submitted to the Financial Aid Committee for review. Maximum timeframe appeals must include a complete academic plan and/or completed graduation application.

Students who appeal must submit an appeal form that documents a substantial change in their situation that will allow them to be successful. All appeal forms can be found on the financial aid forms page. Links to the appropriate appeal forms can be found in Mountie Hub, as well as included in the email/letter received with revoke notification. Appeals that are incomplete will not be reviewed or approved. If a student appeal is approved, their financial aid will be released on a probationary basis for the next term. Students who fail to make satisfactory academic progress in their probationary term will be revoked and financial aid will again be placed on hold.

If a student in probationary status meets their satisfactory academic progress requirements for the term and cumulatively, their next term status will be marked as satisfactory.