Withdrawal and Return of Title IV Funds

Officially Withdrawing from School

Students withdraw from school for many reasons.  Students who must withdraw from all classes should officially withdraw and establish an official withdrawal date.  Establishing an official withdrawal date is important because the Financial Aid Office uses that date to determine whether students need to repay some funds.  Students withdrawing prior to completing more than 60 percent of the term have not “earned” all of their federal aid.  When a student withdraws prior to completing 60 percent of a term, we are required to perform a “Return of Title IV Funds” (R2T4) calculation.   The unearned portion of aid is then returned to the lender or aid program.

If the “Return of Title IV Funds” calculation creates a balance due on the student’s account, the student will be responsible for paying the balance.  A temporary, complete withdrawal (WD) hold will be placed on a student’s account until the calculation is complete.

A school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, in the following order, up to the net amount disbursed from each source:

• Unsubsidized Direct Loans (other than Direct PLUS Loans)
• Subsidized Direct Loans
• Direct PLUS Loans (parent or graduate)
• Federal Pell Grants for which a return of Title IV funds is required
• FSEOG for which a return of Title IV funds is required
• TEACH Grants for which a return of Title IV funds is required
• Iraq and Afghanistan Service Grant, for which a return of Title IV funds is required.

Oregon Opportunity Grant follows the Federal Return to Title IV model and will be returned based on the percentage of the term completed, as calculated by the R2T4 Coordinator.

Unofficially Withdrawing

Students with end-of-term grade reports showing all or a combination of the following grades are considered to have unofficially withdrawn: F, I, U and X.  These grades do not confirm either attendance or class participation.  Students receiving federal financial aid are required to have academically related activity in at least one class.

End of Term – No Passing Grade

At the end of each term, the Financial Aid Office reviews grades for progress. Any students that failed to earn a passing grade in at least one class while receiving Title IV aid will be referred to our Return to Title IV (R2T4) coordinator for possible recalculation of aid eligibility. An unofficial withdrawal (UD) hold will be placed on the student’s account until the calculation has been completed.

If the calculation results in a balance on the student’s account, the student will be responsible for repayment of that balance.

Canvas logs showing participation in an academically related activity and confirmation from the instructor will be used to determine the last date of academically related activity.  No student submission or form is required. Students who have a last date of academically related activity past the 60 percent point of a term have earned all federal financial aid for that term.

Leave of Absence Policy

Fully admitted students in good academic standing and who have attended EOU for at least two terms are eligible for one leave of absence. A leave of absence may be for up to eight consecutive terms (including summer). Students granted a leave of absence will be able to continue under the catalog requirements that were in effect when they originally enrolled. Such students will not be required to pay an application fee upon returning. Students must file for the leave of absence within 90 days of official withdrawal, or the last date of the last term of attendance. Upon the anticipated return to EOU the student must contact their advisor, or the advising office, the Registrar’s Office and the Financial Aid office. For questions or to apply for a leave of absence contact the Registrar’s Office.