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Did you know that you can lose your eligibility to receive aid in the future, or even be required to pay all your aid back? This page will show you how to keep that from happening.
Eastern Oregon University is required to have policies for measuring satisfactory academic progress (SAP) for students to be eligible for Title IV federal financial aid. While academic standing requirements are set by the Academic Standards Committee for academics, the financial aid standards for SAP requirements are different. A student must meet the requirements of the financial aid satisfactory academic progress policy in order to be eligible for federal, state, and institutional financial aid.
Students who receive financial aid while attending Eastern Oregon University are required to make progress toward their degree programs. Grades that count as credit hours completed are: A, B, C, D, and S. Grades that do not count towards credit are F, K, U, I, X, and W. We review students’ progress at the end of each term once grades have posted. Remedial coursework are not eligible for federal financial aid and will not be counted toward eligible credits for financial aid purposes. All courses counted toward federal financial aid will be counted toward pace of completion, which includes incompletes, repetitions, transfer credits, change in majors, additional degrees, English as a second language (ESL), and remedial courses (except MATH 040).
Satisfactory Academic Progress is measured on 3 separate components:
1 . Grade Point Average (GPA) : Qualitative Requirement – Students must have aminimum term GPA of 2.0 each term, and cumulatively in order to make progress. Details of grades that count toward GPA can be found in the EOU Academic Catalog.
2. Completion Rate/PACE: Quantitative Requirement – Students must be completing at least 67% of all attempted coursework (including credits transferred in from other colleges). Pace is determined by dividing your TOTAL EARNED CREDIT HOURS/TOTAL ATTEMPTED CREDIT HOURS. For example, 90 earned credit hours/100 attempted credit hours = 90%.
To have your PACE % Calculated : Click here to use the Calculator
3. Maximum Time frame – Students have 150% of the published time it takes to receive a degree to complete the degree and remain eligible for federal financial aid. For example, a typical bachelor’s degree at Eastern Oregon University requires 180 credits to complete. To remain within the maximum timeframe requirement, a student would need to complete their degree within 270 credit hours (180cr x 150% = 270cr). Students approaching maximum timeframe limits may receive multiple timed-out warnings before a revoke status is received.
How am I notified?Satisfactory Academic Progress is monitored at the end of each term. Students will receive an email sent to their EOU email address if they have been placed on Warning or Revoke status. All students that have been placed in a “Revoked” status will also receive communication to their active mailing address.
Your Satisfactory Academic Progress status can also be seen in Mountie Hub. You can access your financial aid satisfactory academic progress status anytime by following the links in Mountie Hub under the Financial Aid – My Eligibility – Academic Progress path.
How can I appeal?Students that have been placed in a revoke status have the ability to file an appeal. First appeals are reviewed by the Financial Aid Director and/or Asst. Financial Aid Director. Students who have had more than one appeal must include a complete academic plan which will be submitted to the Financial Aid Committee for review. Maximum timeframe appeals must include a complete academic plan and/or completed graduation application.
Students who appeal must submit an appeal form that documents a substantial change in their situation that will allow them to be successful. All appeal forms can be found on the financial aid forms page. Links to the appropriate appeal forms can be found in Mountie Hub, as well as included in the email/letter received with revoke notification. Appeals that are incomplete will not be reviewed or approved. If a student appeal is approved, their financial aid will be released on a probationary basis for the next term. Students who fail to make satisfactory academic progress in their probationary term will be revoked and financial aid will again be placed on hold.
If a student in probationary status meets their satisfactory academic progress requirements for the term and cumulatively, their next term status will be marked as satisfactory.
Students withdraw from school for many reasons. Students who must withdraw from all classes should officially withdraw and establish an official withdrawal date. Establishing an official withdrawal date is important because the Financial Aid Office uses that date to determine whether students need to repay some funds. Students withdrawing prior to completing more than 60 percent of the term have not “earned” all of their federal aid. When a student withdraws prior to completing 60 percent of a term, we are required to perform a “Return of Title IV Funds” (R2T4) calculation. The unearned portion of aid is then returned to the lender or aid program.
If the “Return of Title IV Funds” calculation creates a balance due on the student’s account, the student will be responsible for paying the balance. A temporary, complete withdrawal (WD) hold will be placed on a student’s account until the calculation is complete.
A school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, in the following order, up to the net amount disbursed from each source:
Oregon Opportunity Grant follows the Federal Return to Title IV model and will be returned based on the percentage of the term completed, as calculated by the R2T4 Coordinator.
Students with end-of-term grade reports showing all or a combination of the following grades are considered to have unofficially withdrawn: F, I, U and X. These grades do not confirm either attendance or class participation. Students receiving federal financial aid are required to have academically related activity in at least one class.
At the end of each term, the Financial Aid Office reviews grades for progress. Any students that failed to earn a passing grade in at least one class while receiving Title IV aid will be referred to our Return to Title IV (R2T4) coordinator for possible recalculation of aid eligibility. An unofficial withdrawal (UD) hold will be placed on the student’s account until the calculation has been completed.
If the calculation results in a balance on the student’s account, the student will be responsible for repayment of that balance.
Canvas logs showing participation in an academically related activity and confirmation from the instructor will be used to determine the last date of academically related activity. No student submission or form is required. Students who have a last date of academically related activity past the 60 percent point of a term have earned all federal financial aid for that term.
Fully admitted students in good academic standing and who have attended EOU for at least two terms are eligible for one leave of absence. A leave of absence may be for up to eight consecutive terms (including summer). Students granted a leave of absence will be able to continue under the catalog requirements that were in effect when they originally enrolled. Such students will not be required to pay an application fee upon returning. Students must file for the leave of absence within 90 days of official withdrawal, or the last date of the last term of attendance. Upon the anticipated return to EOU the student must contact their advisor, or the advising office, the Registrar’s Office and the Financial Aid office. For questions or to apply for a leave of absence contact the Registrar’s Office at registrar@eou.edu.
Title IV School Code: 003193