Information Technology

In order to reserve audio visual equipment, you will need to submit a request using the Audio Visual Request Form. You will need to have the following information on hand to successfully complete the form.

• Professor’s or Staff member’s name
• Index code for billing
• Date and time (start and end times)
• Location – building and room number
• The equipment you need

In the comment box at the bottom of the form, please include any other information we may need to assist you, e.g. if you need instruction or assistance with any of the equipment, or if we need to coordinate with other departments for setups and pickups and so on, will be needed at this time. Lack of any of this information may prevent us from being able to provide the service you request. We cannot guarantee that any request made less than 2 business days in advance can be accomplished. Please plan your event and other AV needs well in advance to ensure a successful event.

The Audio Visual department provides equipment to a variety of events located on campus, whether it is a presentation (business or social), a public speaker, a movie night or even a dance party, the AV department will try to help fill your needs for equipment.  Live events fall under three different categories. On campus, off campus (non profit) and off campus (profit) different rates apply to each category. he “On Campus” category is strictly limited to on campus users (student clubs, faculty and staff).  Please see budget authority if index code is unknown.  On campus user rates are the lowest tier rates the AV department has, if an item is relatively inexpensive an On Campus user will get it at a General Setup (GS) rate.  A general setup item can be bundle with three other GS items for a single charge of $10 for 1 week.  An On Campus user can pick up a GS item from the AV department and that item will be free of charge, though an AV request with index code has to produced first, in case the user damages the checked out item. For a list of equipment and rates check our Audio Visual Rates page. If you have further questions, please submit an Audio Visual Request form and we’ll reach out as soon as we are able.

With over 40 “Smart Classrooms” and presentation spaces/meeting rooms on campus, the AV department is in charge of the equipment that can be found in these areas.  However, due to the need for event support, initial Smart Classroom support is handled through the EOU IT Help Desk, while higher level design and equipment issues beyond basic operation are referred by IT to AV. Smart Classroom computer/network issues will be handled by IT. Urgent AV equipment issues should be handled by calling the IT Helpdesk, 541-962-3111, or by emailing helpdesk@eou.edu to create a ticket directly.

The AV department is also able to help with videography projects such as video recording classes, EOU sporting events, EOU student events and other minor events. The AV department can shoot, edit and produce on different kinds of media or file formats. The AV department will not copy any material that is copyright protected. Most EOU broadcasts can be found on The Mountie Network Youtube Channel.