Throughout the 2017-18 Academic Year, Eastern Oregon University engaged in a process of creating a single catalog of university policies from five distinct sets of source materials. Those source materials are listed the Legacy Policy page. The process of melding them together was called the Policy Transition Project.
The Policies of Eastern Oregon University is the culmination of the Policy Transition Project. It is a catalog of all of the university’s current policies. Regardless of whether the policies originated with the former State Board of Higher Education, Chancellor’s Office, or EOU itself (and regardless of whether they were originally Oregon Administrative Rules, Internal Management Directives, or something else), these policies now use consistent, current terminology, appear in a uniform format, and are organized by subject.
To view them, click on each volume name. Policies that are listed but which lack hyperlinks are policies that are still in development or which have not yet completed their transition. For copies of listed policies that do not have hyperlinks, contact the General Counsel’s Office or view the Legacy Policy page.
The Policies of Eastern Oregon University only contains university policies. Other authoritative statements of the university (as defined in Board Statement No. 5, Categories of Authoritative Statements), appear in other places. These include the Statements and Resolutions of the Board of Trustees of Eastern Oregon University, and various university procedures.
VOLUME 1 – Academic Policies
Chapter 05 – Student Academic Conduct
1.05.15 Academic Standing Policy
1.05.20 Academic Bankruptcy Policy
Chapter 10 – Registrar’s Policies
1.10.05 Academic Calendar Policy
1.10.10 Residence Classification Policy
1.10.15 Classification of Students Policy
1.10.20 Course Load Limitations Policy
1.10.30 Course Numbering Policy
1.10.40 Enrollment in Classes Policy
1.10.45 Add, Drop, and Withdrawal Policy
1.10.55 Course Attendance, Participation, and No-Show Drop Policy
1.10.65 Tenth Week and Finals Week Policy
Chapter 15 – Credit for External Activities
1.15.05 Transfer Credit and Articulation Policy
1.15.10 Vocational and Technical Coursework Policy
1.15.15 Agency Sponsored Learning (ASL) Policy
1.15.20 Assessment of Prior Experiential Learning for Credit (APEL) Policy
1.15.25 High School Initiatives Program – Student Policy
1.15.30 High School Initiatives Program – Instructor Policy
Chapter 20 – Degrees
1.20.05 Awarding of Degrees Policy
1.20.10 Honorary Degrees Policy
Chapter 25 – Student Records
1.25.05 Student Records Policy
1.25.10 Student Graders Policy
Chapter 30 – Libraries
1.30.05 Policy on Coordinated System of Libraries
Chapter 35 – Faculty
1.35.05 Faculty Instructional Release Time Policy
VOLUME 2 – Student Policies
Chapter 05 – Admission
2.05.05 Standards of Admission
2.05.10 Admission Requirements for Freshman Applicants Policy
2.05.15 Admission Requirements for International Student Applicants Policy
2.05.20 Admission Requirements for Non-Admitted Student Status Policy
2.05.25 Admission Requirements for Returning Students Policy
2.05.30 Admission Requirements for Transfer Students Policy
2.05.35 English Proficiency Policy
2.05.40 Immunization Verification and Health History Records Policy
2.05.45 Second Language Admissions Requirements
2.05.50 Admission Requirements for Post-Baccalaureate Student
Chapter 10 – Student Rights and Responsibilities
2.10.05 Student Code of Conduct Policy
2.10.15 Classroom Decorum Policy
2.10.20 Student Complaint and Grievance Procedures Policy
Chapter 15 – Employment of Students
2.15.05 Student Employee Policy
Chapter 20 – Residence Life and Housing
2.20.05 Residence Halls and Eocene Court Housing Policies
Chapter 25 – [Reserved]
2.25.05 [Reserved]
Chapter 30 – Student Health Services
2.30.05 Student Health Services Policy
Chapter 35 – General Provisions
2.35.10 Medical Withdrawal Policy
2.35.15 Military Call-Up Policy
2.35.20 Missing Student Policy
2.35.25 Student Firefighter Policy
VOLUME 3 – Financial Policies
Chapter 01 – General
3.01.05 Conflict of Interest
Chapter 05 – Accounting and Financial Reporting
3.05.01 Accounting and Financial Reporting
3.05.05 Indirect Costs
3.05.10 Inter-fund Transactions and Inter-fund Loans
3.05.25 Reserve Funds
3.05.30 Designated Operating Funds
3.05.35 Service Center Operations
3.05.40 Auxiliary Enterprise Operations
3.05.45 Leases and Lease Accounting
Chapter 10 – Purchasing and Accounts Payable
3.10.01 Purchasing and Accounts Payable Policy
3.10.05 Employee Recognition Awards
3.10.10 Hospitality, Entertainment, Meals, and Refreshments
3.10.15 Travel and Transportation Administration and Expenses
3.10.25 Procurement and Corporate Cards Policy
Chapter 15 – Procurement and Contracting
3.15.01 Procurement and Contracts of Goods and Services
3.15.05 Professional Consultants
Chapter 16 – Capital Construction
3.16.05 Accounting for Capital Projects
Chapter 20 – Accounts Receivable
3.20.10 Revolving Charge Accounts
3.20.25 Domestic Student Exchanges
Chapter 25 – Treasury Management
3.25.05 Lost and Unclaimed Property
3.25.15 Foreign Programs and Payments
3.25.20 Advances of Federal Funds
Chapter 30 – Student Financial Aid
Chapter 35 – Research and Sponsored Programs
3.35.01 Research and Sponsored Programs
3.35.35 Venture Development Funds
3.35.36 Intellectual Property
Chapter 40 – Debt Financing
3.40.01 Debt Financing and Management
3.40.10 Interest Rate Risk Management
Chapter 45 – Investment Management
3.45.01 Investment Management
Chapter 50 – Taxation
Chapter 60 – Auditing
3.60.01 Auditing Roles and Responsibilities
3.60.05 Fraud, Waste, and Abuse Reporting
Chapter 70 – Budgeting
Chapter 80 – Payroll and Fringe Benefits
VOLUME 4 – Infrastructure Administration Policies
Chapter 05 – Risk Management
4.05.05 Risk Management Policy
4.05.10 Naloxone (Narcan) Deployment and Administration Policy
Chapter 10 – Information Technology
4.10.05 Acceptable Use of University Technology Resources
4.10.06 Bring Your Own Device Policy
4.10.10 Asset Inventory and Replacement Policy
4.10.15 Audio/Visual/Media Services Access and Use Policy
4.10.20 Copyright and File Sharing Compliance Policy
4.10.25 University Identification Card
4.10.26 Identification Verification Policy
4.10.30 Disposal of Information Technology Equipment
4.10.35 Electronic Commerce and Customer Privacy Policy
4.10.40 AI, AGI, and Machine Learning Policy
4.10.50 Graduate and Retiree IT Support Policy
4.10.55 HEOA Implementation Plan
4.10.60 Information Security Policy
4.10.61 Disaster Recovery Contingency Policy
4.10.62 Disaster Recovery Data Backup Policy
4.10.63 Disaster Recovery Testing & Revision Policy
4.10.64 Disaster Recovery Training & Awareness Policy
4.10.70 Mobile Media and Access Policy
4.10.85 Server Security Policy
4.10.90 Software Installation Policy
4.10.95 Workstation Security Policy
4.10.96 Telework Policy for Classified Staff
Chapter 15 – Facilities Management
4.15.05 Acquisition, Use, and Sale of Real Property
4.15.10 Surplus Property Disposal
Chapter 20 – Records Management
4.20.52 Information Technology Records Policy
VOLUME 5 – Employment Policies
Chapter 05 – Recruitment and Equal Employment Opportunity
5.05.15 Policy on Employment of More than One Member of the Household
5.05.30 Criminal Background Check Policy
Chapter 10 – Employee Classification and Compensation
5.10.10 Faculty Appointment Policy
5.10.15 Policy on Terms of Service and Working Hours of Faculty
5.10.20 Tenure and Promotion Policy
5.10.30 Conditions of Employment on Gift, Grant and Contract Funds
5.10.35 Inclement Weather Policy
Chapter 15 – Outside Employment
5.15.05 Outside Activities, Related Compensation, and Conflict of Interest
Chapter 20 – Benefits and Insurance
5.20.05 Academic Staff Holidays
5.20.10 Vacation Accrual Transfer Policy
5.20.15 Participation in a Voluntary FTE Reduction Program
5.20.20 Career Support Program for Unclassified Employees
5.20.25 Administrative Professionals Celebrated Career Honor
5.20.30 Emeritus Faculty Policy
5.20.35 Infants at Work Policy
Chapter 25 – Time-off and Leave
5.25.30 Fellowship Leave Policy
5.25.35 Sabbatical Leave Policy
5.25.40 Career Development Leave
Chapter 30 – Performance Management and Professional Development
05.30.05 Educational/Developmental Policy
05.30.10 Triennial Reviews of Senior Leadership Policy
Chapter 35 – [Reserved]
Chapter 40 – Employee Records
VOLUME 6 – General Policies
Chapter 05 – Prohibition on Illegal Discrimination
6.05.05 Affirmative Action and Anti-Discrimination Policy
6.05.07 Non-Discrimination in Employment Policy
6.05.10 Policy Prohibiting Illegal Discrimination Affecting Students
6.05.15 Sexual Harassment Policy
6.05.20 Consensual Relationships Policy
6.05.25 Religious Activities Policy
6.05.30 Assistance Animal Policy for Service and Emotional Support
Chapter 10 – Conduct Proscribed Generally
6.10.05 Proscribed Conduct Policy
6.10.15 Policy on Alcohol and Other Drugs
6.10.20 Animals on Campus Policy
6.10.30 Smoke and Tobacco Free Campus Policy
Chapter 12 – Use of University Facilities
6.12.10 Building Access Policy
6.12.15 Parking and Vehicular Traffic Policy
6.12.20 Unmanned Aircraft Systems
Chapter 15 – Speech, Expression, and Political Activities
6.15.15 Public Demonstrations Policy
Chapter 20 – Adoption of Authoritative Statements
6.20.05 Policy on University Policies
Chapter 25 – University Advancement and Communications
6.25.05 Crisis and Issues Management Policy
6.25.10 News Service Media Relations Policy
6.25.20 Fundraising and Solicitation Policy
6.25.30 Naming of University Property for Individuals or Organizations
6.25.35 University Website Policy
6.25.40 Logos for Student Organizations
Chapter 30 – University Athletics
6.30.05 Athletics Code of Ethics Policy
6.30.15 Policy on Athletic Department Gifts, Donations, and Fundraisers
Chapter 31 – Temporary Policies in Response to the COVID-19 Pandemic
6.31.05 COVID-19 Pandemic Face Covering Policy – Enforcement Suspended as of March 12, 2022