Policies of Eastern Oregon University

Throughout the 2017-18 Academic Year, Eastern Oregon University engaged in a process of creating a single catalog of university policies from five distinct sets of source materials. Those source materials are listed the Legacy Policy page. The process of melding them together was called the Policy Transition Project.

The Policies of Eastern Oregon University is the culmination of the Policy Transition Project.  It is a catalog of all of the university’s current policies.  Regardless of whether the policies originated with the former State Board of Higher Education, Chancellor’s Office, or EOU itself (and regardless of whether they were originally Oregon Administrative Rules, Internal Management Directives, or something else), these policies now use consistent, current terminology, appear in a uniform format, and are organized by subject.

To view them, click on each volume name.  Policies that are listed but which lack hyperlinks are policies that are still in development or which have not yet completed their transition.  For copies of listed policies that do not have hyperlinks, contact the General Counsel’s Office or view the Legacy Policy page.

The Policies of Eastern Oregon University only contains university policies.  Other authoritative statements of the university (as defined in Board Statement No. 5, Categories of Authoritative Statements), appear in other places.  These include the Statements and Resolutions of the Board of Trustees of Eastern Oregon University, and various university procedures.

VOLUME 1 – Academic Policies

Chapter 05 – Student Academic Conduct

1.05.15      Academic Standing Policy

1.05.20      Academic Bankruptcy Policy

Chapter 10 – Registrar’s Policies

1.10.05      Academic Calendar Policy

1.10.10      Residence Classification Policy

1.10.15      Classification of Students Policy

1.10.20      Course Load Limitations Policy

1.10.25      Dean’s List Policy

1.10.30      Course Numbering Policy

1.10.35      Class Size Policy

1.10.40      Enrollment in Classes Policy

1.10.45      Add, Drop, and Withdrawal Policy

1.10.55      Course Attendance, Participation, and No-Show Drop Policy

1.10.60      Grading Policy

1.10.65      Tenth Week and Finals Week Policy

 Chapter 15 – Credit for External Activities

1.15.05      Transfer Credit and Articulation Policy

1.15.10      Vocational and Technical Coursework Policy

1.15.15      Agency Sponsored Learning (ASL) Policy

1.15.20      Assessment of Prior Experiential Learning for Credit (APEL) Policy

1.15.25      High School Initiatives Program – Student Policy

1.15.30      High School Initiatives Program – Instructor Policy

 Chapter 20 – Degrees

1.20.05      Awarding of Degrees Policy

1.20.10       Honorary Degrees Policy

Chapter 25 – Student Records

1.25.05      Student Records Policy

1.25.10      Student Graders Policy

Chapter 30 – Libraries

1.30.05      Policy on Coordinated System of Libraries

 Chapter 35 – Faculty

1.35.05      Faculty Instructional Release Time Policy

VOLUME 2 – Student Policies

Chapter 05 – Admission

2.05.05      Standards of Admission

2.05.10      Admission Requirements for Freshman Applicants Policy

2.05.15      Admission Requirements for International Student Applicants Policy

2.05.20      Admission Requirements for Non-Admitted Student Status Policy

2.05.25      Admission Requirements for Returning Students Policy

2.05.30      Admission Requirements for Transfer Students Policy

2.05.35      English Proficiency Policy

2.05.40       Immunization Verification and Health History Records Policy

2.05.45      Second Language Admissions Requirements

2.05.50      Admission Requirements for Post-Baccalaureate Student

Chapter 10 – Student Rights and Responsibilities

2.10.05      Student Code of Conduct Policy

2.10.10      Academic Honesty Code

2.10.15       Classroom Decorum Policy

2.10.20      Student Complaint and Grievance Procedures Policy

Chapter 15 – Employment of Students

2.15.05      Student Employee Policy

Chapter 20 – Residence Life and Housing

2.20.05      Residence Halls and Eocene Court Housing Policies

Chapter 25 – [Reserved]

2.25.05      [Reserved]

Chapter 30 – Student Health Services

2.30.05      Student Health Services Policy

Chapter 35 – General Provisions

2.35.05      Health Insurance Requirements for Non-immigrant International Students, Study Abroad and University-Sponsored Travel Abroad

2.35.10      Medical Withdrawal Policy

2.35.15      Military Call-Up Policy

2.35.20      Missing Student Policy

2.35.25      Student Firefighter Policy

VOLUME 3 – Financial Policies

Chapter 01 – General

3.01.05      Conflict of Interest

3.01.10      Internal Controls

Chapter 05 – Accounting and Financial Reporting

3.05.01      Accounting and Financial Reporting

3.05.05      Indirect Costs

3.05.10      Inter-fund Transactions and Inter-fund Loans

3.05.25      Reserve Funds

3.05.30      Designated Operating Funds

3.05.35      Service Center Operations

3.05.40      Auxiliary Enterprise Operations

3.05.45      Leases and Lease Accounting

Chapter 10 – Purchasing and Accounts Payable

3.10.01      Purchasing and Accounts Payable Policy

3.10.05      Employee Recognition Awards

3.10.10      Hospitality, Entertainment, Meals, and Refreshments

3.10.15      Travel and Transportation Administration and Expenses

3.10.20      Moving Policy

3.10.25      Procurement and Corporate Cards Policy

3.10.45      Change Fund Policy

3.10.46      Petty Cash Policy

Chapter 15 – Procurement and Contracting

3.15.01      Procurement and Contracts of Goods and Services

3.15.05      Professional Consultants

Chapter 16 – Capital Construction

3.16.05      Accounting for Capital Projects

Chapter 20 – Accounts Receivable

3.20.01      Receivables

3.20.10      Revolving Charge Accounts

3.20.20      Tuition and Fees

3.20.25      Domestic Student Exchanges

3.20.30      Staff Fee Privileges

Chapter 25 – Treasury Management

3.25.01     Treasury Management

3.25.05     Lost and Unclaimed Property

3.25.10     Cash Funds

3.25.15     Foreign Programs and Payments

3.25.20     Advances of Federal Funds

Chapter 30 – Student Financial Aid

3.30.01      Student Financial Aid

Chapter 35 – Research and Sponsored Programs

3.35.01      Research and Sponsored Programs

3.35.35      Venture Development Funds

3.35.36      Intellectual Property

Chapter 40 – Debt Financing

3.40.01      Debt Financing and Management

3.40.10      Interest Rate Risk Management

Chapter 45 – Investment Management

3.45.01      Investment Management

Chapter 50 – Taxation

3.50.01      Tax Policy

Chapter 60 – Auditing

3.60.01      Auditing Roles and Responsibilities

3.60.05      Fraud, Waste, and Abuse Reporting

Chapter 70 – Budgeting

3.70.01      Budgeting

Chapter 80 – Payroll and Fringe Benefits

3.80.05      Payroll Policy

3.80.10      Fringe Benefits

VOLUME 4 – Infrastructure Administration Policies

Chapter 05 – Risk Management

4.05.05      Risk Management Policy

4.05.10      Naloxone (Narcan) Deployment and Administration Policy

Chapter 10 – Information Technology

4.10.05      Acceptable Use of University Technology Resources

4.10.06      Bring Your Own Device Policy

4.10.10      Asset Inventory and Replacement Policy

4.10.15      Audio/Visual/Media Services Access and Use Policy

4.10.20      Copyright and File Sharing Compliance Policy

4.10.25      University Identification Card

4.10.26      Identification Verification Policy

4.10.30      Disposal of Information Technology Equipment

4.10.35      Electronic Commerce and Customer Privacy Policy

4.10.36       Privacy Policy

4.10.37       SMS Texting Policy

4.10.40       AI, AGI, and Machine Learning Policy

4.10.45      Email Use Policy

4.10.50      Graduate and Retiree IT Support Policy

4.10.55      HEOA Implementation Plan

4.10.60      Information Security Policy

4.10.61       Disaster Recovery Contingency Policy

4.10.62       Disaster Recovery Data Backup Policy

4.10.63       Disaster Recovery Testing & Revision Policy

4.10.64       Disaster Recovery Training & Awareness Policy

4.10.65      Internet Usage Policy

4.10.70      Mobile Media and Access Policy

4.10.75      Password Policy

4.10.80      Remote Access Policy

4.10.85      Server Security Policy

4.10.90      Software Installation Policy

4.10.95      Workstation Security Policy

4.10.96      Telework Policy for Classified Staff

4.10.97      Clean Desk Policy

Chapter 15 – Facilities Management

4.15.05      Acquisition, Use, and Sale of Real Property

4.15.10      Surplus Property Disposal 

Chapter 20 – Records Management

4.20.52      Information Technology Records Policy

VOLUME 5 – Employment Policies

Chapter 05 – Recruitment and Equal Employment Opportunity

5.05.05      Recruitment Policy

5.05.15      Policy on Employment of More than One Member of the Household

5.05.20      Dual Career Policy

5.05.25      Nepotism Policy

5.05.30      Criminal Background Check Policy

Chapter 10 – Employee Classification and Compensation

5.10.10      Faculty Appointment Policy

5.10.15      Policy on Terms of Service and Working Hours of Faculty

5.10.20      Tenure and Promotion Policy

5.10.30      Conditions of Employment on Gift, Grant and Contract Funds

5.10.35      Inclement Weather Policy

Chapter 15 – Outside Employment

5.15.05      Outside Activities, Related Compensation, and Conflict of Interest

Chapter 20 – Benefits and Insurance

5.20.05      Academic Staff Holidays

5.20.10      Vacation Accrual Transfer Policy

5.20.15      Participation in a Voluntary FTE Reduction Program

5.20.20      Career Support Program for Unclassified Employees

5.20.25      Administrative Professionals Celebrated Career Honor

5.20.30      Emeritus Faculty Policy

5.20.35      Infants at Work Policy

Chapter 25 – Time-off and Leave

5.25.15      Sick Leave Policy

5.25.30      Fellowship Leave Policy

5.25.35      Sabbatical Leave Policy

5.25.40      Career Development Leave

Chapter 30 – Performance Management and Professional Development

05.30.05    Educational/Developmental Policy

05.30.10    Triennial Reviews of Senior Leadership Policy

Chapter 35 – [Reserved]

Chapter 40 – Employee Records

5.40.05      Employee Records 

VOLUME 6 – General Policies

Chapter 05 – Prohibition on Illegal Discrimination

6.05.05      Affirmative Action and Anti-Discrimination Policy

6.05.07      Non-Discrimination in Employment Policy

6.05.10      Policy Prohibiting Illegal Discrimination Affecting Students

6.05.12      Title IX Policy

6.05.15      Sexual Harassment Policy

6.05.20      Consensual Relationships Policy

6.05.25      Religious Activities Policy

6.05.30      Assistance Animal Policy for Service and Emotional Support

Chapter 10 – Conduct Proscribed Generally

6.10.05      Proscribed Conduct Policy

6.10.15      Policy on Alcohol and Other Drugs

6.10.20      Animals on Campus Policy

6.10.25      Firearms Policy

6.10.30      Smoke and Tobacco Free Campus Policy

Chapter 12 – Use of University Facilities

6.12.05 Facility Use Policy

6.12.07      Trespass Policy

6.12.10      Building Access Policy

6.12.15 Parking and Vehicular Traffic Policy

6.12.20 Unmanned Aircraft Systems

6.12.25 Campus Filming

Chapter 15 – Speech, Expression, and Political Activities

6.15.05      Academic Freedom

6.15.10      Political Activities

6.15.15      Public Demonstrations Policy

Chapter 20 – Adoption of Authoritative Statements

6.20.05      Policy on University Policies

Chapter 25 – University Advancement and Communications

6.25.05      Crisis and Issues Management Policy

6.25.10      News Service Media Relations Policy

6.25.15      Advertising Policy

6.25.20      Fundraising and Solicitation Policy

6.25.25      Publications Policy

6.25.30      Naming of University Property for Individuals or Organizations

6.25.35      University Website Policy

6.25.40      Logos for Student Organizations

Chapter 30 – University Athletics

6.30.05      Athletics Code of Ethics Policy

6.30.15      Policy on Athletic Department Gifts, Donations, and Fundraisers

Chapter 31 –  Temporary Policies in Response to the COVID-19 Pandemic

6.31.05      COVID-19 Pandemic Face Covering Policy – Enforcement Suspended as of March 12, 2022