Student Travel

There are specific travel policies and inherent risks related to student travel on a University-related event or activity (e.g., class field trip or co-curricular activities). Student travel information and related forms are available below.

In the case of an accident or injury, while traveling, the Vice President for Student Affairs (VPSA) should be notified immediately at 541-962-3635.  If the VPSA cannot be reached, contact Campus Security at 541-962-3911.

If you have other travel related questions regarding risk, insurance requirements or needs, or just have general concerns with risk and student travel, contact Risk Management, 541-962-3773.

Required forms for (Domestic) Student Travel (excludes Athletics Department Intercollegiate Sports-related travel)

Important links to complete with travel packets:

• Travel Advances
• Driver Approval Form (for individuals driving others on the trip)
• Guest Background Check (all guests not associated with the university)

Required forms for International Student Travel

Faculty: Please download this packet and save it to your desktop; Forms are REVISED and are fillable PDF for your convenience but you must first download the packet to enable the feature (revised 1/09/20).

NOTE: The Designated Responsible Party (DSR) is in charge of setting up the international insurance policies, with assistance from departments overseeing travel. Student Affairs and Risk Management do NOT set up these insurance policies on your behalf but serve as a resources to help guide the process.